Trucking & IFTA
Spend Less Time on Paperwork, More Time on the Road
IFTA headaches, scattered records, compliance deadlines - we handle the back-office complexity so you can focus on running your fleet.
G&S Accountancy is a CPA firm that works with trucking and logistics companies across the United States. The firm handles IFTA preparation, multi-state compliance filings, recurring bookkeeping, and back-office workflow organization - giving fleet owners and owner-operators more time to focus on operations instead of paperwork.
Trucking & IFTA
The Challenges Trucking Companies Face
Running a fleet means juggling compliance, record-keeping, and daily operations. These are the issues we hear most often.
IFTA Preparation Takes Too Long
Collecting fuel receipts, sorting mileage by jurisdiction, and reconciling records across drivers eats up hours every quarter. One missed entry can mean penalties or amended filings.
Records Are Scattered Across Systems
Fuel cards in one place, trip logs in another, invoices in a third. When tax season or an audit arrives, pulling everything together becomes a stressful scramble.
Compliance Deadlines Create Stress
IFTA quarterly filings, annual HVUT renewals, state permits, and payroll tax deadlines stack up fast. Missing one can mean fines, interest, or trucks pulled off the road.
Back-Office Work Pulls Owners Away from Operations
Every hour spent chasing down receipts or reconciling accounts is an hour not spent managing routes, drivers, or customer relationships. The administrative burden compounds over time.
Trucking & IFTA
How G&S Helps Your Trucking Business
We take the back-office burden off your plate so you get cleaner books, fewer surprises, and more time to run your operation.
Easier IFTA Preparation
We organize your fuel and mileage records, calculate obligations by jurisdiction, and prepare your filings so you spend less time on data entry and face fewer errors at filing time.
Less Time Gathering Records
We set up a simple, consistent way to collect and organize your documents - fuel receipts, trip logs, invoices, and settlements - so nothing gets lost and everything is where it needs to be.
More Organized Back-Office Workflows
From monthly close procedures to quarterly filings, we bring structure and consistency to your accounting processes so your back office runs smoothly without constant attention from you.
Cleaner Recurring Accounting
Your books get monthly attention from a CPA team that understands trucking. That means reconciled accounts, categorized expenses, and financials that are always audit-ready.
Better Visibility for Operators
Know where you stand financially at any time. We give you clear, up-to-date reporting so you can make informed decisions about equipment, routes, and hiring without guessing.
Trucking & IFTA
Trucking Compliance, Handled for You
Transportation companies face a unique web of federal and state filing requirements. We manage that complexity so you can focus on running your fleet.
IFTA Quarterly Filings
We prepare and file your International Fuel Tax Agreement return each quarter, ensuring accurate mileage-to-fuel ratios across every jurisdiction you operate in.
HVUT (Form 2290)
We handle your Heavy Vehicle Use Tax filings and renewals so your trucks stay legal on the road and you receive your stamped Schedule 1 on time.
Federal Excise Tax (FET)
When you purchase new trucks or trailers, we ensure the 12% Federal Excise Tax is reported correctly and help you identify any applicable exemptions.
EDD Worker Classification
Driver classification is one of the most audited areas in trucking. We help you maintain proper documentation for employees and independent contractors to reduce audit risk.
Multi-State Filing Coordination
Operating across state lines means tracking permits, registrations, and tax obligations in multiple jurisdictions. We keep everything organized and filed on time so you avoid surprises.
Trucking & IFTA
What Changes for Your Team Each Quarter
Fuel and mileage records are easier to gather and organize
Missing items are identified earlier in the quarter-end workflow
IFTA prep becomes more repeatable instead of a last-minute scramble
Records stay more organized for compliance support and audit needs
Owners and operators spend less time on paperwork and more time on operations
FAQ
Frequently Asked Questions
Answers to common questions about our bank reconciliation services.
Monthly reconciliations are the standard for most businesses. A consistent monthly cadence prevents errors from compounding, keeps your records accurate, and ensures you always have a clear picture of your cash position. For high-volume accounts, more frequent reviews may be beneficial.
Get in touch
Ready to Simplify Your Finances?
Schedule a free consultation and find out how G&S can help your business grow.